Many people use webmail and an email client for different purposes. The most common scenario is to use an email client at work – Outlook for example – and a webmail client for personal email – Yahoo, Hotmail or Gmail are the most common.
Because it’s so hard to access Outlook email from one’s home computer (unless via vpn access of some sort which tends to be slow), many people resort to emailing themselves from their work email address – let’s call it me@business.com for this example – to their personal address – me@yahoo.com.
And others even tell clients to email them on their yahoo address while they are out of the office as it’s easier than trying to link up to Exchange from a hotel room (if the company has Exchange or similar because face it, it’s not a giveaway!).
The key advantage of using webmail such as Yahoo is that you can log in via the internet on any computer. The disadvantage is that you don’t have access to any emails if you don’t have internet access. You can’t look up your flight details while in a taxi, you can’t compose emails while sitting on a train.
And email clients have almost the opposite advantages and disadvantages. The advantages are you can work offline, you have quick and easy attachment handling but, unless you have a system set up like the one we are showing you, you can’t access your email from multiple computers.
Many people try to combat this by simply using a laptop and carrying it everywhere (not great for your back or ergonomics) or by accessing email from in iPhone or Blackberry. This is all very well if you just need to send quick responses but if you actually want to prepare a quote or give a detailed answer so someone it’s a pain in the neck.
So the solution is Email Sync! By synchronizing your email client and your webmail via Gmail you get to work offline on your own computers and use the email client you are used to on as many computers as you want AND you get to email from any computer using Gmail. (I know it’s also webmail but it offers added technology that the others don’t).
Try it for yourself!
PS: You don’t actually have to use Gmail, it just offers fantastic free software that enables synchronization on multiple computers!
